MEXT scholarship is one of the prestigious scholarships for international students offered by the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT).
The scholarship provides full funding for undergraduate, graduate, or PhD programs.
The applicants can apply in two ways from April to October each year.
This ultimate MEXT scholarship guide will provide detailed information about the eligibility criteria, required documents, universities, application process, and necessary guidelines.
Do not forget to Check out the FAQs section to find your possible queries about the MEXT scholarship in Japan.
1. Benefits of the MEXT Scholarship
A: MEXT will cover the University entrance examination and the tuition fees of the grantees.
B: Monthly stipend and preparatory allowance will be given. For undergraduates, 117,000 JPY (831 Euros),
For masters 144,000 JPY (1023 Euros) and for doctoral programs, 145,000 JPY (1030 Euros) per month will be provided.
C: Field researchers designated to the distinct region will get an additional 2000-3000 JPY. (14-21 euros)
D: Transportation allowance will be covered by MEXT.
E: Air ticket economy class for the round trip will be provided (From country to Japan and Japan to country).
2. Eligibility criteria for MEXT Scholarship
A: Students applying for undergraduate must have aged between 18-25 years. Students for Masters and PhD must be under 35 years of age.
B: Applicants must have 12 years of qualification for undergraduate,16 years of education for the graduate programs, and 18 years of education for PhD programs.
C: Must have more than 82% which is around a CGPA of 2.3/3.0 or 3.30/4.0.
D: Students wouldn’t be failed in any course in the previous degree.
E: Must have proficiency in the English language Up to B2 level under CEFR. (proficiency in the Japanese language is a plus point). You can check the details about proficiency in the English language.
F: Undergraduate students of the 7th semester can also apply for the graduate program with a hope certificate from their current university. (However, they must be graduated before their arrival in Japan)
3. Documents required for MEXT Scholarship
3.1. MEXT Scholarship Application form
3.2. Academic documents
This includes all your certificates & academic record like
A: Bachelor’s transcript & certificate
B: Master’s transcript & certificate (if the student is applying for 2nd Master or fellowship)
C: Metric & FSC transcripts (10-12th Grade) (A level) (DMCs) and certificates (Supporting academic documents)
D: Course summary (to explain your courses & how your previous courses & studies resemble your future studies in which you are applying)
All of the above documents should be attested by respective boards.
Also, attest them from issuing authority of home countries. The respective university must attest university documents.
In the case of Pakistan, The above-mentioned documents must be attested by IBCC, HEC, and MOFA (Ministry of Foreign Affairs).
IBCC authority is only responsible for the attestation of metric and inter documents.
Dear offices are present in Peshawar, Karachi, Lahore, Islamabad, and also in other cities of Pakistan.
3.3. Valid passport & NIC
The passport of the applicant must contain at least one full blank page on both sides.
The passport must be valid at the time of visa application and on arrival to Japan.
3.4. Academic Marksheet Form
3.5. Language Proficiency certificate (IELTS/TOEFL)
It is not the requirement of the MEXT scholarship per se, but International students need to provide an English language proficiency certificate to get admission to an English program.
English proficiency certificate is proof that the medium of taught courses was English.
3.6. Recommendation letters / Letters of References
The applicants must provide 2-3 letters of recommendation from the previous university, (Depending upon courses).
It is advised to provide a letter of recommendation from the HOD (Head of the department or Relevant course head) who should be a PhD.
In case of undergraduates the Letters should be written by the principal or institution’s head.
The referees need to write their contact details (Email, phone number) at the end of the letter.
The letter must include an official letterhead, signature, and official stamp and must be of the current date.
Ask your Referees to write about your academic achievements & discuss their confidence in you that you are fully compatible with the project or course you wish to pursue.
3.7. University admission letter
Applicants must select a university offering courses related to their interests and background. It must be affiliated with the MEXT Scholarship program.
3.8. Hope certificate (If applicable)
If the final transcript isn’t ready then students can apply with a Hope certificate from their university.
However, they must be graduated before their arrival in Japan.
3.9. Medical Certificate for MEXT scholarship
3.10. Research Plan / Proposal
The official template for the research plan is given on the embassy portal.
Research publications/ Achievements (conference papers, article review, abstract of thesis)
The research proposal is mostly required for postdocs or Ph.D. students. (Depend upon the courses)
It asks you to write about the research project you agree upon completing with the assigned academic advisor.
Your research proposal should be a brief description of your research goals and objectives, the methods with which you wish to process that research, the outcomes you desire, the timeline and budget you have estimated, and the area of study you wish upon exploring.
It shall be a brief document yet explain the entire vision to the reader so that those analyzing your application could know of your objectives and grant you the scholarship if they match the program’s criteria and eligibility.
3.11. Statement of purpose or Letter of Motivation for MEXT Scholarship
Remember, SOP or LOM can be asked during the university admission or applying for MEXT scholarship.
Technically SOP or LOM are the same things.
It’s a Short biography to tell the panelist about yourself:
A letter of motivation or SOP could be a tricky part while selecting your course in Japanese universities.
In this letter, you are asked to write about your personal and professional reasons why are you applying for a course & scholarship.
The maximum length of this letter is three pages, But it is advised to make it short & concise to one page.
How to write a perfect letter of Motivation
If you are interested in writing your LOM on one page concisely, then follow this exact method.
LOM consists of three parts.
3.11.1. Introduction (one paragraph)
3.11.2. Body (3 paragraphs)
3.11.3. Conclusion (1 paragraph)
Let’s explain these three things one by one.
Introduction is the gateway to the rest of the letter. Try to capture their interest in first few sentences. Be original & creative.
Make it personal & full of enthusiasm.
TIP: Try to initiate a story about yourself relevant to the scholarship you are applying & then expand it to the first paragraph of the body.
In the first paragraph of the body, try to tell about your relevant academic & experienced background to the course.
And your professional goals attached to the Japan & university. Share your expectations of the scholarship.
In the 2nd paragraph be more precise & focus on the specific achievement related to the scholarship & course.
In the 3rd paragraph expand on what you are currently doing & the interesting things you look forward to.
Tell them how this scholarship will help you or the future of your community.
3.12. Europass CV
Europass CV can be easily made here.
The Cv must contain all the latest & relevant information about your occupation & interests.
A perfect CV must be hand signed.
3.13. Experience letter for MEXT scholarship
Applicant must provide an Experience letter of the previous jobs & Internships.
Try to customize the work experience letter with future studies.
Mention your job descriptions, work projects & the skills you learned through time.
The letter must be signed & verified by the Head or CEO of the company.
3.14. Portfolios or workshop
4. How to apply for MEXT Scholarship
MEXT Scholarship is a highly competitive scholarship by the Japanese government. However, there are two distinct ways to apply for the MEXT scholarship in Japan. It will increase the chance of getting selected by one of the tracks.
4.1. MEXT Scholarship by University Recommendation (Graduate and PhD applicants are eligible)
4.1. How to apply for the MEXT Scholarship, University Recommendation
MEXT University recommendation is the application process through the university’s website. This category is only for MS and PhD programs. Students from every country who have diplomatic relations with Japan can apply for it.
The applications are open from August-October on Japanese university portals. But the deadlines vary from university to university. You can select specific courses in the university recommendation.
You can apply for the MEXT scholarship University Recommendation track through these steps.
University Selection: You must select a university offering courses related to your interest and background. It must be affiliated with the MEXT Scholarship program.
Some of the Universities that are affiliated with MEXT program include;
In this procedure, you will apply directly on the university website. You will submit MEXT application form and required documents on the university portal. The recommendation of a professor is optional in this process. However, the university may ask for the second process (depending on each university’s policy)
- Firstly, you have to search for a professor who has a similar area of research. You will contact the faculty.
- You have to email the faculty (According to the guideline mentioned on the University portal)
- Professor will select you on the basis of your research plan and other academic records. Professor will take the interview or ask for any of the documents if will be needed.
- He/She will give you the provisional acceptance certificate, which will be moved to MEXT for the scholarship grant.
In, the MEXT University recommendation track students are applying from all around the globe. The university selects only specific applicants on behalf of its recommendation to MEXT.
4.2. How to apply for MEXT embassy recommendation
MEXT scholarship Embassy recommendation process is based on the Japanese embassy or diplomatic mission on your country.
Students from Pakistan, India, Nepal, Bangladesh, Indonesia, Malaysia, Ghana, Uganda and many countries are eligible for the category.
Embassy recommendation is a more popular category of MEXT scholarship. The applications open in April-June and the respective embassy of japan in your country selects students through the formal selection process.
You can apply to different fields of study including engineering, social sciences, arts, medical and health sciences.
4.2.1. How to apply to MEXT Embassy Recommendation For Undergraduate
– Select your program on the respective Japanese embassy website.
– MEXT Application form must be filled according to instructions given on the portal.
– All the documents must be attached along with the application form.
– The Application (A set of originals and one copy) must be posted to the embassy’s official address.
The Japanese diplomatic mission or embassy will screen the applications with the documents. Then, academic tests and interviews will be conducted.
The list of nominated candidates will be uploaded to the embassy portal. The process has a different duration in every country. The possible period is in mid of July.
After the first screening, Embassy will recommend the candidates to MEXT. It will consider the applicants for selection. Lastly, the selected grantees for the MEXT scholarship will be contacted in January 2024.
4.2.2. How to apply to MEXT Embassy Recommendation for Masters and PhD
- Visit the embassy website and Select the category of research scholarship.
- Fill out the application form (According to the guidelines present on the portal)
- Submit all the required documents (explained above) along with the application form.
- The original set of Applications with a copy must be posted to the embassy before the due date.
The embassy will check the applications and documents of candidates. The shortlisted applicants will be forwarded for a written examination for language proficiency (both Japanese and English).
Those who pass the written examination will be interviewed.
Provisional Acceptance from the University
The candidates who will be nominated from the first screening, have to achieve a letter of provisional acceptance from the desired Japanese University.
To acquire the letter, You have to contact the division of international students affairs at the university.
All the documents except for the Medical certificate and placement preference form must be emailed to the division.
Tips: You can contact more than one university at a time. If a university doesn’t provide the acceptance you can contact others. However, you have to fill in at least 2 university names on the placement preference form.
Placement Preference form
After getting the letter of provisional acceptance from the university. You have to submit it along with the placement preference application form to the embassy.
Second screening & Final Selection
After the second screening by MEXT, University preference will be consulted. MEXT will place the candidate according to the circumstances in any one of the three universities.
The selected candidates will be informed and granted the Scholarship.
5. Deadlines of the MEXT scholarships
For the University recommendation MEXT Scholarship, the deadline varies from university to university. But the application opens from October to December each year.
For the Embassy recommendation MEXT Scholarship, you must have to visit the respective Japanese embassy website in your country. However, the applications open between April to June every year. The final results are announced in January.
6. FAQs about MEXT Scholarship
Is IELTS or TOEFL mandatory for applying to the MEXT scholarship?
No, It is not mandatory to have IELTS/TOEFL for the application. If you have attended your previous degree in the English language you can give the English language proficiency certificate.
Is Japanese required to learn if you chose any English-taught course?
It depends on whether you want to learn Japanese or not. It will be only needed in case of public dealing and working.
Will I need to contact a professor for university recommended MEXT scholarship?
No, you actually don’t need to contact the professor until the university asks for it.
Can I apply for more than 1 university?
Yes, you can apply to 3 universities at a time but if you are accepted by any university, you have to inform the others.
My degree is not completed, Can I apply for MEXT Scholarship?
It depends on which semester you are in. You can apply if you are in the last semester or going to graduate before the MEXT application process.
We try to cover Everything about Mext Scholarships, but if you still have any questions, please don’t hesitate to ask us in the comments.